The researcher has made an appointment to view materials in the Reading Room through the online booking form
The researcher is greeted by the Reading Room assistant David and asked if they have an appointment and whether this is their first visit.
As it is indeed their first visit, David explains they will need to complete a reader registration form
as one has to be completed during each academic year they visit the Archive Centre.
A copy will be given to the researcher for their own records and their information will be stored in line with our privacy policy.
David asks the researcher to provide a form of accepted photographic id
this can be a matriculation card, a passport or a driving licence.
He then asks the researcher to sign in to the visitors log.
David asks the researcher if they will be using a laptop or pencil to take notes. Pens cannot be used in the Reading Room.
In signing the document, the researcher is agreeing to comply with UK data protection legislation
in regard to any personal information they find in the records they are consulting
They are also agreeing to abide by the Reading Room rules when consulting and handling material
and accepting they will need to seek permission if they intend on publishing their research.
David touches on the brief list of things that cannot be done in the Reading room.
These include: eating, drinking, use of mobile phones and marking any of the items.
David gives the researcher a copy of the full Reading Room rules and Data Protection guidelines to read over before starting their research.
He shows them the lockers and coat stand so that they can hang up their jacket and lock away their bag once they've taken out what they need.
As it is the researchers first visit to the Saltire Centre, David also goes over some practical housekeeping issues
pointing out the nearest toilets, fire exit and cafe, in case they wish to take a break from their work.
He shows the researcher how to correctly use the cushions and supports to ensure the record does not get damaged during handling.
David now leaves the researcher to complete their registration form and read over the various guidelines before getting started on their research.
For more information on the Archive Centre and to contact us
visit www.gcu.ac.uk/archives