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The researcher has made an appointment to view materials in the Reading Room through the online booking form

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The researcher is greeted by the Reading Room assistant David and asked if they have an appointment and whether this is their first visit.

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As it is indeed their first visit, David explains they will need to complete a reader registration form

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as one has to be completed during each academic year they visit the Archive Centre.

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A copy will be given to the researcher for their own records and their information will be stored in line with our privacy policy.

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David asks the researcher to provide a form of accepted photographic id

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this can be a matriculation card, a passport or a driving licence.

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He then asks the researcher to sign in to the visitors log.

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David asks the researcher if they will be using a laptop or pencil to take notes. Pens cannot be used in the Reading Room.

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In signing the document, the researcher is agreeing to comply with UK data protection legislation

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in regard to any personal information they find in the records they are consulting

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They are also agreeing to abide by the Reading Room rules when consulting and handling material

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and accepting they will need to seek permission if they intend on publishing their research.

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David touches on the brief list of things that cannot be done in the Reading room.

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These include: eating, drinking, use of mobile phones and marking any of the items.

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David gives the researcher a copy of the full Reading Room rules and Data Protection guidelines to read over before starting their research.

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He shows them the lockers and coat stand so that they can hang up their jacket and lock away their bag once they've taken out what they need.

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As it is the researchers first visit to the Saltire Centre, David also goes over some practical housekeeping issues

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pointing out the nearest toilets, fire exit and cafe, in case they wish to take a break from their work.

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He shows the researcher how to correctly use the cushions and supports to ensure the record does not get damaged during handling.

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David now leaves the researcher to complete their registration form and read over the various guidelines before getting started on their research.

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For more information on the Archive Centre and to contact us

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visit www.gcu.ac.uk/archives

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