1 00:00:00,000 --> 00:00:04,000 Hello my name is Lisa. In this video we are going to be looking at how to manage your 2 00:00:04,000 --> 00:00:08,000 references and the tool we are going to be using is called RefWorks. 3 00:00:08,000 --> 00:00:12,000 When you are searching on a topic and trying to find information 4 00:00:12,000 --> 00:00:16,000 you will find that you'll be getting your sources from lots of different places. So that could be 5 00:00:16,000 --> 00:00:20,000 Discover, could be an individual database. You might also be using Google 6 00:00:20,000 --> 00:00:24,000 Scholar. The more places you search and the more information you have 7 00:00:24,000 --> 00:00:28,000 the harder it is to keep organised. You need to have some sort of system 8 00:00:28,000 --> 00:00:32,000 to keep track of what you are using, what you've read and what you'll need to reference 9 00:00:32,000 --> 00:00:36,000 The Library subscribes to a reference management tool callled RefWorks 10 00:00:36,000 --> 00:00:40,000 It can help you save and organise your references. It will format your reference 11 00:00:40,000 --> 00:00:44,000 list for you and also your in text citations. There are lots of other 12 00:00:44,000 --> 00:00:48,000 things it can do as well. But in this video we are going to be focusing on these main processes 13 00:00:48,000 --> 00:00:52,000 Ultimately RefWorks can save you time. 14 00:00:52,000 --> 00:00:56,000 You can access RefWorks from the RefWorks box on the Library homepage 15 00:00:56,000 --> 00:01:00,000 just click on Connect to RefWorks. Use the 16 00:01:00,000 --> 00:01:04,000 log in from my institution drop down start 17 00:01:04,000 --> 00:01:08,000 to type in Glasgow Caledonian University and pick it off the list. 18 00:01:08,000 --> 00:01:12,000 You may be prompted at this point to put in your GCU 19 00:01:12,000 --> 00:01:16,000 username and password and this will let you into your RefWorks 20 00:01:16,000 --> 00:01:20,000 account. If this is your first time accessing 21 00:01:20,000 --> 00:01:24,000 RefWorks you will be prompted to create an account. Just follow the prompts 22 00:01:24,000 --> 00:01:28,000 on the screen. When registering for RefWorks make sure you use your GCU 23 00:01:28,000 --> 00:01:31,633 student or staff email. 24 00:01:31,633 --> 00:01:35,633 Before you use your RefWorks account we would recommend that you change your view from 25 00:01:35,633 --> 00:01:39,633 Normal, which is the default, to Citation 26 00:01:39,633 --> 00:01:43,633 View. This allows you to see your references in your chosen 27 00:01:43,633 --> 00:01:47,633 referencing style.The default is the current GCU Harvard 28 00:01:47,633 --> 00:01:51,633 style. If you are using a different referencing style, just click on the cog wheel 29 00:01:51,633 --> 00:01:54,499 and you can search for the style you require. 30 00:01:54,500 --> 00:01:58,500 There are different ways of getting your references into RefWorks. The beauty 31 00:01:58,500 --> 00:02:02,500 of RefWorks is that it is embedded in most of the places 32 00:02:02,500 --> 00:02:06,500 you are going to be searching. So it's in Discover, it's in Google Scholar 33 00:02:06,500 --> 00:02:10,500 It is in a lot of the databases. So that means that as you are searching 34 00:02:10,500 --> 00:02:14,500 and researching your topic you can be putting things into your RefWorks account 35 00:02:14,500 --> 00:02:18,500 as you go along. This is called importing and I'm going 36 00:02:18,500 --> 00:02:22,500 to do a couple of examples. First of all from Discover. 37 00:02:22,500 --> 00:02:26,500 38 00:02:26,500 --> 00:02:30,500 Make sure you sign in 39 00:02:30,500 --> 00:02:34,500 to Discover 40 00:02:34,500 --> 00:02:38,500 We need to sign in so that we've got access to our favourites, so that's the drawing pin icon 41 00:02:38,500 --> 00:02:42,500 and we can use this to send references from 42 00:02:42,500 --> 00:02:46,500 Discover into RefWorks. 43 00:02:46,500 --> 00:02:50,500 For an individual item. Say there is just one thing here that I want to send 44 00:02:50,500 --> 00:02:54,500 to RefWorks. Just look for the three dots 45 00:02:54,500 --> 00:02:58,500 Choose RefWorks 46 00:02:58,500 --> 00:03:02,500 47 00:03:02,500 --> 00:03:06,500 and there is my reference in my RefWorks account. 48 00:03:06,500 --> 00:03:10,500 I've still got some more work to do on that, but first of all let me show how you get 49 00:03:10,500 --> 00:03:14,500 more than one item, cause that would be more efficient thing to do. If you do a search and you 50 00:03:14,500 --> 00:03:18,500 find several things that you might want to use or read 51 00:03:18,500 --> 00:03:22,500 The way that you do that in Discover is to use the pin icon. 52 00:03:22,500 --> 00:03:26,500 53 00:03:26,500 --> 00:03:30,500 So what you are doing is adding those to your favourites 54 00:03:30,500 --> 00:03:34,500 and you can favourite as many items as 55 00:03:34,500 --> 00:03:38,500 you need and then go up to my favourites next to my 56 00:03:38,500 --> 00:03:42,500 name 57 00:03:42,500 --> 00:03:46,500 and then tick those items 58 00:03:46,500 --> 00:03:50,500 that I've pinned just then and again 59 00:03:50,500 --> 00:03:54,500 three dots, then RefWorks. This time it's going to take 60 00:03:54,500 --> 00:03:58,500 all three of those items across for me. 61 00:03:58,500 --> 00:04:02,500 62 00:04:02,500 --> 00:04:06,500 The next example is importing from a database and I've chosen 63 00:04:06,500 --> 00:04:10,500 ProQuest Central 64 00:04:10,500 --> 00:04:14,500 RefWorks is embedded in most databases so what you are looking for is usually an option to 65 00:04:14,500 --> 00:04:18,500 export or an option to put your 66 00:04:18,500 --> 00:04:22,200 references into a folder and then to export the folder. 67 00:04:22,200 --> 00:04:26,500 So I'm going to do an advanced search so that I've got more control over my search 68 00:04:26,500 --> 00:04:30,500 69 00:04:30,500 --> 00:04:34,500 70 00:04:34,500 --> 00:04:38,500 71 00:04:38,500 --> 00:04:42,500 72 00:04:42,500 --> 00:04:46,500 73 00:04:46,500 --> 00:04:50,500 74 00:04:50,500 --> 00:04:53,733 75 00:04:53,733 --> 00:04:58,499 Rather than an anywhere search I'm just going to search in the title, the abstract and the subject heading. 76 00:04:58,500 --> 00:05:02,500 77 00:05:02,500 --> 00:05:06,500 I'll just filter to journals 78 00:05:06,500 --> 00:05:10,500 79 00:05:10,500 --> 00:05:14,500 and just the last five years 80 00:05:14,500 --> 00:05:18,433 It is very easy to send any of these to RefWorks 81 00:05:18,433 --> 00:05:22,433 So I can send up to one hundred at a time if I wanted to use all of them. 82 00:05:22,433 --> 00:05:26,433 Three dots 83 00:05:26,433 --> 00:05:30,433 RefWorks 84 00:05:30,433 --> 00:05:34,433 Or I can select individual 85 00:05:34,433 --> 00:05:38,433 86 00:05:38,433 --> 00:05:42,433 items 87 00:05:42,433 --> 00:05:46,433 88 00:05:46,433 --> 00:05:50,433 Just keep the default settings 89 00:05:50,433 --> 00:05:54,433 90 00:05:54,433 --> 00:05:58,433 91 00:05:58,433 --> 00:06:00,433 92 00:06:00,433 --> 00:06:02,433 RefWorks does a really good job of 93 00:06:02,433 --> 00:06:06,433 pulling through the details you need in order to have a complete reference however 94 00:06:06,433 --> 00:06:10,433 there is always a little bit of editing and checking that you need to do. It is very important 95 00:06:10,433 --> 00:06:14,433 that you check your references. It is your responsiblity to ensure 96 00:06:14,433 --> 00:06:18,433 that they are accurate and complete. RefWorks helps you with this by highlighting 97 00:06:18,433 --> 00:06:22,433 any missing details. So that is what these coloured fields are here. 98 00:06:22,433 --> 00:06:26,433 These are the three references that I pulled through from ProQuest Central and you can see 99 00:06:26,433 --> 00:06:30,433 that often they are actually looking for the same details. 100 00:06:30,433 --> 00:06:34,433 There are two particular things to point out. Whenever RefWorks is looking for Extra data 101 00:06:34,433 --> 00:06:37,899 that is always the word online. In our reference style we 102 00:06:37,900 --> 00:06:41,900 always have anything electronic has the word online in square brackets 103 00:06:41,900 --> 00:06:45,900 so all you have to do is click on the field and it opens up the form and you just type in 104 00:06:45,900 --> 00:06:49,900 online 105 00:06:49,900 --> 00:06:53,900 and you can see that it has put the square brackets in for you. And you would do the 106 00:06:53,900 --> 00:06:57,333 same for each of these. So extra data there and there as well. 107 00:06:57,333 --> 00:07:00,733 So I've put in the word online for the other ones 108 00:07:00,733 --> 00:07:04,299 and Date retrieved is the other thing that you will always have to put in manually 109 00:07:04,300 --> 00:07:08,300 RefWorks can't do it for you and date retrieved is today's date. 110 00:07:08,300 --> 00:07:12,300 And you can put the date in in any format 111 00:07:12,300 --> 00:07:16,300 just make sure that you are consistent 112 00:07:16,300 --> 00:07:20,300 I've put the date in for the others and you can see that RefWorks 113 00:07:20,300 --> 00:07:24,033 puts in the square brackets and the word viewed. 114 00:07:24,033 --> 00:07:28,033 RefWorks is looking for an issue number. Not all journals use issue numbers 115 00:07:28,033 --> 00:07:32,033 so what I will need to do is go back to the database where I got that 116 00:07:32,033 --> 00:07:36,033 article and check to see if there is in fact an issue number. 117 00:07:36,033 --> 00:07:40,033 That's one of the reasons why we suggest that you do 118 00:07:40,033 --> 00:07:44,033 your checking as you bring things into RefWorks so that if you do 119 00:07:44,033 --> 00:07:48,033 have to look for a missing details like an issue number you just have to go back one window. 120 00:07:48,033 --> 00:07:52,033 Rather than having to find the thing again. 121 00:07:52,033 --> 00:07:56,033 I've checked and there is an issue number so I'm just going to add that in 122 00:07:56,033 --> 00:08:00,033 And the final field here is a DOI 123 00:08:00,033 --> 00:08:04,033 For anything that is electronic you need to provide a link. So either a DOI 124 00:08:04,033 --> 00:08:08,033 which is a permament link, so this link down here is a DOI 125 00:08:08,033 --> 00:08:12,033 a lot of journals use DOIs. They are stable, unchangable links 126 00:08:12,033 --> 00:08:16,033 However, RefWorks has pulled through a URL 127 00:08:16,033 --> 00:08:20,033 and that's sufficient, so I don't need to worry about that 128 00:08:20,033 --> 00:08:24,033 While I can't delete that field, that colour highlight 129 00:08:24,033 --> 00:08:28,033 it won't appear in my final list , so I can just ignore it. 130 00:08:28,033 --> 00:08:32,033 So that now those references are complete the next thing I need to do is put them 131 00:08:32,033 --> 00:08:36,033 in a folder. So I just need to 132 00:08:36,033 --> 00:08:40,033 tick them, then assign folder. I don't have any folders yet, so 133 00:08:40,033 --> 00:08:44,033 I'm just going to create one 134 00:08:44,033 --> 00:08:48,033 and now you can see under folders I have 135 00:08:48,033 --> 00:08:50,966 a folder called Dissertation with three items. 136 00:08:50,966 --> 00:08:54,966 One of the most impressive things about RefWorks is it's ability to create a bibliography 137 00:08:54,966 --> 00:08:58,966 or reference list for you at the click of a button. I'll just show you how easy 138 00:08:58,966 --> 00:09:02,966 that is. So if I go to the folder where my references are that I want 139 00:09:02,966 --> 00:09:06,966 to use in my bibliography. All I have to do is click 140 00:09:06,966 --> 00:09:10,966 Create Bibliography. Create bibliography. 141 00:09:10,966 --> 00:09:14,966 and there's my reference list. You will notice 142 00:09:14,966 --> 00:09:18,966 that it's in alphabetical order and all I have to do 143 00:09:18,966 --> 00:09:22,966 is copy that and then paste into my word document. 144 00:09:22,966 --> 00:09:26,966 RefWorks can also help you with in text citations and to do that 145 00:09:26,966 --> 00:09:30,966 you use the bibliography menu 146 00:09:30,966 --> 00:09:34,966 but this time choose Quick Cite 147 00:09:34,966 --> 00:09:38,499 148 00:09:38,500 --> 00:09:42,500 And here are the three references I've got in that folder and if I wanted to 149 00:09:42,500 --> 00:09:46,500 generate an in text citation I just tick it and then I can just 150 00:09:46,500 --> 00:09:50,500 copy and paste that into my work. 151 00:09:50,500 --> 00:09:54,500 For more information on RefWorks including advanced features have a look at our RefWorks page 152 00:09:54,500 --> 00:09:58,500 which is available from the Library homepage. If you need any further assistance 153 00:09:58,500 --> 00:10:02,500 please contact your subject librarian.