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Using RefGrab-it and Write n' cite

Using RefGrab-It to create a record for a web page

  • From the Tools menu at the top– click on RefGrab-It.  This will open a new window called About RefGrab-it. Move down to the third option. Right click on RefGrab-it bookmarklet, select Add to favourites. In Add a favorite, click Add. RefGrab-it should now appear on your Favourites toolbar.)


refgrabit install

  • Go to the homepage of the Financial Services Authority (www.fsa.gov.uk) and click on the FSA Handbook link.
  • From the Favourites menu on your browser  click RefGrab-It bookmarklet.
  • A new page will pop up. Select box beside FSA Handbook then click on the Import to RefWorks  button to import the Reference for the web page into Refworks.

refgrabit screen


6) Creating folders and moving information

This can be useful when you are researching more than one topic.

  • Click New Folder

naming a folder

Name it ultrasound and click Create

  • In Folders, click on Last imported
  • From the resulting list, select All in list
  • In the Add to Folder menu, select ultrasound, click OK.

7) Searching the library catalogue

  • In the RefWorks search menu, click Online catalog or database
  • Select Glasgow Caledonian University Library

select a catalogue or database screen

  • Do a Quick search for PhD research and click search
  • From the search results window, either select some titles and click the selected button, or select the all in list button, then click Import box.

discover search results screen

import completed screen

8) Searching COPAC (combined UK University library catalogues)

  • From the RefWorks search menu, click Online catalog or databases
  • Select COPAC
  • Do a Quick search for PhD research methodology and click search
  • From the search results window, either select some titles and click the selected button, or select the all in list button, then click Import
What about ebooks?
First you need to identify which ebooks you want using the library catalogue before you log in to Refworks
  • Import your ebook references from the catalogue using the instructions above.
  • In RefWorks Edit (pencil icon)change each reference changing View fields used by to Harvard GCU 2011, Source type to Electronic
  • Change Ref type to Book, whole
  • Enter the date that you accessed the eBook in the Pub date free form field
  • Enter the date in the following format 29th March 2010
  • Save the reference
  • The eBook will appear in the correct format when you create your bibliography

9) Deleting Duplicates

If you have imported all the references from both searches, you may have duplicates.

  • Click the View menu, then select Duplicates and Exact duplicates
  • You can select items to delete from the duplicates list by marking them, then clicking the delete button

10) Searching within RefWorks database using the lookup function

  • In the Search menu, you can select By periodical, author or descriptor
  • Choose By periodical
  • From the A-Z list of journals displayed, select one by clicking on it.
  • RefWorks will display your citations (already imported) from that particular journal.

11) Formatting a Paper

*Close Refworks before starting this section*

You will need Word and Write-N-Cite for this. This is already installed on University computers. (See last page on downloading to your home computer.) Click the Write n’ cite icon on the desktop or click the Start menu, then Programs to access Write N Cite. This should open Word as well.
Sign in using Athens username and password.
In Word, open a new document and Write some text in your document – it need not make any sense, but type in a few lines of text.

  • Save it to the desktop as RWtraining.doc in 97-2003 file format
  • Click the Write-N-Cite button at the foot of screen.
  • Tick Always on Top

A window opens containing all your imported references

  • Place the cursor at the end of one of your sentences.
  • Click the blue Cite link at the left of one of your references in Write-N-Cite. The in-text citation will appear in your Word document surrounded by curly brackets. You may get an extra set of brackets and a number but these will disappear when you run Bibliography.
  • Insert more citations from the list by repeating the step above.
  • Save the Word document
  • Open up Refworks, click Bibliography, and then on Create
  • Click the downward arrow for “Format Paper and Bibliography
  • Click Browse to locate your RWtraining.doc on the desktop.
  • Click Create Bibliography

To download Write-N-Cite on your home PC (Only to be used on your home PC)
Click Tools in RefWorks and select Write-N-Cite.
Click on the link provided to download the Windows version, and click Run and Run again when prompted

  • Follow the steps to install, then click Finish
  • Close all your open programs
  • Click Start – Programs – Refworks - Install Write N Cite for Word
  • Once this has installed open Word.

Now you are an expert, you may want to continue your research with a group and use RefShare

One to One Help? Ask at the Base on level 0 or contact your librarian. There are also drop-in sessions.