
Getting started with RefWorks
Setting up your account
Open Firefox - don't use Internet Explorer , or Google Chrome
. Why? The new version of internet explorer does not work well with our serials system, so it is difficult to display the full text of articles. Google Chrome does not work well with RefWorks and their technical team don't support it. Look at your browser window - if you can see either of these icons either on the tab at the top of the window, or the top left hand corner of the screen - close down the browser and start Firefox.
Most GCU computers have a Firefox icon on the desktop. If you are using your own computer, and don't have the icon, you can download it from the internet at no charge. Next, you need to switch off the popup blocker to allow RefWorks to function properly. To do this, go to the tools menu at the top of the screen. Then click options.
Select the content option. If there is a tick in the Block popup windows box, click on it to make it disappear. Now click the OK button at the foot of the box and you are ready to go!
Athens username and password
- Make sure you know your Athens username and password before you start the registration process. It should have been sent to you in the mail you received before you started your course.
- If you do not have a note of it, open My Caledonian and click on the Athens tab. Your Athens username and password should be listed there.
- If you cannot find it there, contact IT services http://www.gcu.ac.uk/student/computerstuff/passwords/athens.html
Registering with RefWorks (Skip this section if you have used RefWorks before)
Go to https://www.refworks.com/refworks2/?r=authentication::init. You should be at the Refworks Login Centre
Click the Athens credentials link
Enter your Athens username and password.
Now enter and confirm your email address.
Finally, enter your name, select the academic discipline and level of your course, copy the security text and click on Create Account
When using RefWorks always choose the Athens users link and use your Athens username and password.
Click on the library icon to the left of student home page. In the ‘I want to’ menu click on Search a database from the Library homepage. Select RefWorks from the A-Z database list.
Enter your Athens username and password at the Athens screen. (You can check your Athens details on My Caledonian).You may get a box requesting a Refworks username and password, but click on blue ‘Athens users’ link instead. Do not sign up for an individual RefWorks username and password.
Click on New Folder at the top, type in training and click Create.
*Leave this section now, and go on to search databases for articles*
1) Importing data from DISCOVER
- Leave the RefWorks page open, and double-click on the blank tab at the top of the page to open a new browser window or open a new browser if using Firefox .Click on Home icon, and then on Student.
- Go to the library home page – (from the student homepage, click the library link.)
- On the library homepage, go to DISCOVER. Type Ultrasound medical diagnosis Click on Discover it box.
Click on box on left to Limit to scholarly publications, and use slider scale for dates from the last 5 years. You can use other limiters to narrow your search further if you wish.
To save articles, move the mouse to right of article title and 2 icons will appear. Choose Save this item. Repeat this step for a few articles. Go to the bottom of the screen and click on Saved items. A new box will pop up. Click on Refworks box. This will open Refworks.
- As you are already logged in to RefWorks, the Refworks page will start flashing in the task bar or tab. Otherwise, a RefWorks window will open saying “Importing references, please wait…” When the import is finished, click the View Last Imported Folder button to see your list of references
- If you do not see a RefWorks window on screen, check the taskbar at the bottom of the screen in case it is minimised there
- If the RefWorks window does not open, turn off the popup blocker using the Tools menu on your browser. You can also click on the popup blocker icon at the top of the screen and set the options to always allow pop-ups from this site
2) Moving References from Last Imported Folder into another
- Click the All in List round radio button at the top of the list, and then click on Add to (first icon on left) in the Folders menu and click on your training folder. Your references will be moved into that folder. They will also be held in a complete list of all imported references.
3) Editing Individual References
- Click the pencil icon link at the right hand side of an individual reference. This will display the full record for the reference. Select GCU Harvard 2011 from the View fields used by drop down menu. The page will refresh with the fields used by the Harvard reference system. Each of the fields should be completed for a reference to be displayed correctly in Harvard style.
- You can edit the fields as required and add your own notes and descriptors. This is especially important where information is missing such as volume, issue number or page number.
- When you are finished, save your changes using the Save reference button.
- You can then move through your list of references using the links at the top, or return to the main reference list by clicking on page behind. Exit this screen.
3) Creating a Bibliography
- Click on Bibliography towards the top of the screen. Select Create
- Select your output style (GCU Harvard 2011) for all schools. Check with your dept for the correct version if you are not sure.
- In Create Bibliography under Format A Bibliography From A List Of References, choose Word for Windows.
- Select your references from the training folder and click Create Bibliography.
If the Bibliography does not appear, click on red ‘click here’ link
- Once you’ve viewed the bibliography, close the popup window, we are only looking at the process at the moment.
* Leave this section now, moving on to create a record *
4) Manually creating a record in RefWorks
- In RefWorks click the New Reference tab menu on the toolbar, then in Add new reference, change View fields used by option to GCU Harvard 2011.
- Set the Ref type option to the type of item (journal, monograph, web page)
- Set the Source type option to print or electronic
- Complete the essential fields. Make up a book title and author, publisher and so on. Select the destination folder for the reference, then click the Save reference button.
- If you are going to add more than one, use the Save and add new button.
On to books, eBooks and using Refgrab-it for web pages
More help?
Handy hints -includes instructions for Mac users.
Really tricky questions? Try the RefWorks FAQ page
One to One Help? Ask at the Base on level 0 or contact your librarian. There are also drop-in sessions.